Distribution Management System (DMS)
Efficient distribution management system for optimal supply chain operations.
Deep Feature Breakdown (Operational Level)
SalesLead DMS manages everything that happens after an order is placed—from distribution house control to stock accuracy, dispatch, delivery confirmation, and reconciliation.
It is built to eliminate manual registers, reduce disputes, and ensure full traceability across distribution operations.
🏢 1. Distribution House (DB) Management
What it covers
- Create and manage multiple distribution houses
- Assign DB-wise operators and staff
- Link sales teams, routes, and outlets under each DB
- Define DB-specific operational scope
Why it matters
Each distribution house operates independently but follows a standardized process—ensuring control without confusion.
👥 2. Staff Assignment & Responsibility Control
Features
- Assign DB operators, loaders, and support staff
- Map sales representatives to specific DBs
- Control who can process orders, create challans, or adjust stock
Business impact
Clear ownership of tasks reduces errors, delays, and internal disputes.
🗺️ 3. Outlet & Route Mapping Under DB
Features
- Map approved outlets to routes
- Assign routes to a specific distribution house
- Prevent order leakage across DBs
Business impact
Ensures the right DB serves the right outlets—no cross-delivery mistakes.
📋 4. Order Visibility & Control Panel
Features
- Central order list by date, route, outlet, and salesperson
- Status-based filtering (new, processed, delivered, pending)
- Search and quick access to order details
Business impact
Operations teams always know:
- What orders came in
- What is pending
- What is already processed
✏️ 5. Order Editing, Correction & Cancellation (Controlled)
Features
- Controlled order edit for genuine corrections
- Order cancellation with reason tracking
- Duplicate order prevention rules
Business impact
Maintains operational flexibility without losing audit control.
📄 6. Challan (Delivery Note) Management
Features
- Generate challans from processed orders
- Auto-calculate dispatch quantities
- Group orders into single or multiple challans
- Print-ready challan formats
Business impact
Challan becomes the single source of truth for dispatch and delivery.
🚛 7. Dispatch Planning & Execution
Features
- Loadsheet-style dispatch planning
- Vehicle-wise or route-wise dispatch grouping
- Dispatch confirmation before goods leave DB
Business impact
Reduces loading mistakes and improves delivery accuracy.
✅ 8. Delivery Confirmation & Exception Handling
Features
- Full delivery confirmation
- Partial delivery handling
- Failed delivery with reason capture
- Return quantity capture during delivery
Business impact
Eliminates post-delivery arguments—everything is recorded at delivery time.
📦 9. Inventory & Stock Management (Core Strength)
Stock Types Managed
- Saleable stock
- Booked / committed stock
- Returned stock
- Damaged / non-saleable stock
Key Features
- Real-time stock balance per DB
- Auto stock reduction on dispatch
- Auto stock adjustment on return/damage
- Opening stock setup and upload
- Controlled stock adjustment with remarks
Business impact
Stock always reflects physical reality, not assumptions.
🔄 10. Short Stock & Reprocessing Support
Features
- Handle stock shortages during challan creation
- Partial fulfillment with balance tracking
- Reprocessing once stock becomes available
Business impact
Keeps operations moving without breaking accounting integrity.
🧾 11. Claims & Replacement Management
Features
- Damage claim creation
- Return claim capture
- Claim batching and grouping
- Replacement or credit tracking
- Claim status visibility
Business impact
Prevents hidden losses and ensures transparent recovery.
🛒 12. Primary Purchase & Receiving
Features
- Record primary purchase entries
- Primary stock receiving
- Primary challan adjustment support
- Deposit tracking (where applicable)
Business impact
Ensures inbound stock is tracked with the same discipline as outbound.
🎁 13. Promotions, Schemes & Pricing Impact
Features
- Promotion and scheme configuration
- Automatic promotion impact on orders
- Promotion reflection in delivery and reporting
Business impact
Guarantees that trade schemes are applied correctly and consistently.
💰 14. Expense Management (Optional Module)
Features
- Capture DB or field-related expenses
- Expense categorization
- Visibility for review and reporting
Business impact
Improves operational cost transparency.
🗓️ 15. Leave Management (Operational Support)
Features
- Leave application submission
- Leave tracking and summaries
- Policy-based visibility
Business impact
Keeps basic HR discipline inside the same ecosystem.
📊 16. Reporting & Distribution Analytics
Operational Reports
- Order vs delivery status
- Pending and partial deliveries
- Route-wise and DB-wise performance
Stock Reports
- Current stock position
- Stock movement history
- Damage and return summaries
Management Reports
- Sales vs delivery comparison
- Loss and shortage analysis
- DB productivity dashboards
Business impact
Leadership gets fact-based control, not phone updates.
🔐 17. Controls, Security & Audit
Features
- Role-based access control
- Approval workflows for sensitive actions
- Full transaction traceability
- Audit-ready logs
Business impact
Enterprise-grade governance without complexity.
🔄 End-to-End Distribution Flow (Simple View)
🛒 Order Received
→ 📋 Order Reviewed
→ 📄 Challan Created
→ 🚛 Dispatched
→ 🏪 Delivered / Returned
→ 📦 Stock Updated
→ 📊 Reported
🌟 Final Business Value
✔ Zero manual stock registers
✔ Accurate, real-time inventory
✔ Fewer delivery disputes
✔ Faster order-to-delivery cycle
✔ Full distribution transparency
SalesLead DMS turns distribution operations into a controlled, measurable, and scalable system.
